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Artist Manager Assistant
- London
- Hybird Working
- Full Time
- Start May / June 2023
Whole Management is a non-genre-specific management, artist + label services and bookings agency based out of London. We represent a range of clients who generate over 70 million streams every year. Clients include Elder Island, Billy Lockett, Demi Riquisimo, The Family Rain, Biianco, Remi Kabaka and more. The role offered is fast paced and requires versatility and passion to further a career in music.
For our independent artists, we act as the label, uploading songs to DSPs and PROs, running release campaigns. You will be required to be a team leader, coordinating between PR and radio to make sure they’re working together to get results. You'll be required to be an artist’s counsellor or life coach, helping them through a tough time, or motivating them to be the best they can be. Then you might be creating and running ads on Facebook / Instagram / TikTok to boost streams, sell tickets or generally make the magic happen.
The day-to-day role will involve marketing, administrative and strategy-oriented tasks, working across multiple areas of the business. Tasks and research will be carried out under the team’s guidance and you’ll directly benefit from exposure to the work that a music manager conducts for their artists/clients.
Whether handling and developing social media marketing strategies, creating content and assets for artists and live events or executing brand partnership campaigns, you’ll gain the skills required to work proficiently with artists, as part of a team and also with external companies and stakeholders.
Required Experience:
4 years minimum experience in relevant music / talent management field
Project and campaign management
Client handling and account management
Good and wide knowledge of the music industry across genres
PRO registrations
DSP registrations
Required Skills:
Google Workspace literate
Self-motivated
Fantastic organisation abilities
Well-rounded in project management
Copywriting for social media, press releases, bio’s, newsletters etc
Digital Marketing (running ads on Facebook + Instagram + TikTok)
Proficient with Customer Relationship Management (CRM) platforms
Basic WordPress understanding
Basic HTML understanding preferred
Basic experience with Canva or similar (image / video editing)
Required Character Traits (please demonstrate evidence of these in your application):
Consistency (adherence to deadlines)
Exceptional at planning and meticulously organised
A willingness to learn new skills
Solutions based thinking
Can-do mentality
Working well under faced paced, busy work conditions
Able to respond to tasks with urgency
Excellent at communicating with clients
Both creative and analytical
Responsibilities:
Assistance across all aspects of the business including but not limited to…
- Minute taking / agenda preparation for company and client meetings ensuring details notes and circulation of action points
- Social network support for each artist. Suggesting posts, helping to make content where possible, instructing digital agencies/creative directors to make assets and create posting plans, liaising between artist and labels, chasing artists for content / copy. Posting on behalf of artists and maintaining all social media pages and music platforms for artists.
- Scheduling, reminders and itineraries for events, sessions, press days
- Music delivery, label copy/metadata, sample clearances, release timelines, press asset management and distribution, producer deals, mixer agreements
- Arranging photography and filming at shows, approval and distribution after the shows
- Logging all activity in the internal income tracker
- Ensuring all diaries are updated
- Curating and booking of line-ups for events
- Remix and A&R research
- Log royalty statements, remix contracts and recording contracts in company storage
- Attending artists shows as required, attending meetings and promo with artist management or artists in UK and occasionally internationally
- Touring duties; including but not limited to production, promotional live sessions, visas, guest-lists, budgeting, rehearsals, crew & tax reduction applications
- Marketing asset creation to promote tours and shows
- Liaising with live teams to plan show announcements and on-sale dates.
- Liaising with artists’ accountants and assisting in providing information and documentation required
- Artist live streams
- Merchandise from working with designers to manufacturers and distributing merch and ensuring that all online shops are fully stocked.
- Brand outreach, partnerships and relations
- Checking tour manager itineraries for missing info/errors and ensuring that artists have everything they need for upcoming shows.
- Set list submission to collecting societies
Internship
- London
- Hybird Working
- Part Time
- Starts April / May 2023
ROLES AND RESPONSIBILITIES - INTERN
Due to the nature of artist management, not all of the below will be required in some instances, whilst more may be required in other occasional instances. The below is a guide to give you an idea of what will be asked of you.
Responsibilities
- Maintain a record of key activity using the company storage and filing system
- Maintain Google docs storage
- Manage physical and electronic filing systems
- Organising travel and preparing travel itineraries
- Client call note taking and maintaining Client Folders
- Preparing presentations and PDF / google slide decks for projects and talent
- Preparing papers for meetings
- Managing and maintaining client folders in the google drive
- Ensure client press packs are up to date with latest photography, biography etc
- Researching visas and work permits as required
- Generating activity round up documents and emails at request
- Booking studios for recording purposes
- Undertaking such other duties as may reasonably be required by the Company
- Manage and maintain company social media across all relevant platforms
- Responsible for upload of content to company and artists profiles
- Contact brands and potential sponsors on behalf of artists through social media channels
- Social media monitoring for the talent, including but not exclusively Facebook, Twitter, Instagram, Youtube, Soundcloud, Mixcloud, Snapchat, Vine etc. Recording follower growth.
- Assistance and creative input across production, press and marketing - including sourcing/booking production companies, stylists, photographers and creatives. Liaising with marketing staff and providing photographs or biographies of artists
- Event promotion and management, including implementing promotion/social media plans, and overseeing guest lists, production and events logistics in liaison with promoters
- Research and build out content for Whole Newsletters
Requirements
- Trustworthy with strong ethical and moral qualities
- Commitment to and passion for a long term career in the music industry
- Meticulous attention to detail
- First-class organisational skills
- Excellent people skills, both written and verbal
- Ability to prioritise and to manage own time and organise own workload
- Ability to work as part of a team as well as independently
- IT literacy specifically excellent use of Microsoft Excel, Microsoft Word, Google Documents
- Knowledge of, and enthusiasm for music, but specifically for the type of music played and made by our artists
- Confidence to be at industry events and conferences as a proactive networker
- Availability for contact whenever artists are on the road touring
- Willingness to work evenings and weekends as required
- Willingness to be contactable by Whole Entertainment Managers and artists outside of office hours
- Willingness to undertake travel, including international as required
- Willingness to work for short periods of time at other Whole Entertainment Management offices
Assistant Manager
- London
- Remote Working
- Full Time
- Start immediately
Music managers wear an incredible number of hats. One day you’re acting as the label, uploading songs and running release campaigns, the next you’re the team leader, coordinating between PR and radio to make sure they’re working together to get results…
Other days, you’re the artist’s counsellor or life coach, helping them through a tough time, or motivating them to be the best they can be. Then you’re creating and running ads on Facebook / Instagram / TikTok to get streams, sell tickets or make the magic happen.
The Role:
The role will initially involve assisting team members with a whole range of campaigns and clients, from singer-songwriters to DJs and electronic artists. In time you will quickly learn to lead these campaigns and also manage other members of the team.
The day-to-day role will involve marketing, administrative and strategy-oriented tasks, working across multiple areas of the business. Tasks and research will be carried out under the team’s guidance and supervision, and you’ll directly benefit from exposure to the work that a music manager conducts for his artists/clients.
Whether handling and developing social media marketing strategies, creating content and assets for artists and live events or executing brand partnership campaigns, you’ll gain the skills required to work proficiently with artists, as part of a team and also with external companies and stakeholders.
This is an incredibly exciting and fast-paced opportunity to develop your career and find your particular niche and interests within the music industry.
Required character traits (please demonstrate evidence of these in your application):
- Consistent (sticks to deadlines)
- Good at planning and highly organised
- A willingness to learn new skills
- Not afraid to try and fail
- Good at communicating with clients
- Both creative AND analytical - YES, it’s possible!
Required Skills (basic level is fine… you’ll learn on the job):
- Developing image and video assets, writing copy/descriptions
- Photoshop
- Video editing
- Marketing (running ads on Facebook + Instagram + TikTok)
Prior experience (these are nice to have and NOT required, you’ll learn on the job)
- Marketing campaigns (running ads on Facebook + Instagram + TikTok)
- Creating and sending email newsletters
- Some web design/coding skills
- Liaising with team members
- Leading on campaigns (managing team members and clients)
- Creating invoices and contracts (from templates)
Social Media Assistant
- London
- Remote Working
- Full Time
- Start immediately
The role will specialise in assisting the team with a whole range of campaigns and clients, from singer-songwriters to DJs and electronic artists. The day-to-day role will involve marketing, administrative and strategy-oriented tasks, working across multiple areas of the business. Tasks and research will be carried out under guidance and supervision, and you’ll directly benefit from exposure to the work that a music manager conducts for their artists/clients. Whether handling and developing social media marketing strategies, creating content and assets for artists and live events or executing brand partnership campaigns, you’ll gain the skills required to work proficiently with artists, as part of a team and also with external companies and other stakeholders. This is an incredibly exciting and fast-paced opportunity to develop your career and find your particular niche and interests within the music industry.
Your specific tasks may include (but are not limited to) the below:
- Work with team members to create, plan and execute various marketing strategies.
- Manage artist’s Patreon and other fan-focused platforms to ensure they are receiving benefits and upholding excellent customer service.
- Help our artists undertake TikTok campaigns (such as Billy Lockett) strategy ideas.
- Manage the outreach to influencers and music supervisors to secure sync placements and brand opportunities.
- Manage outreach and procurement of micro-influencers for artist campaigns.
- Manage outreach to promoters and managers to procure live shows and sessions.
- Research successful ads on Facebook and Instagram’s Ad Library, document and update and be able to relay this information to the team and clients.
- Create plans for getting more followers on Instagram, Spotify and other social media platforms.
- Help identify and execute plans for selling merch with the largest impact possible.
- Conduct new research tasks to benefit future campaigns and clients.
- Undertake admin tasks to improve efficiency of internal processes for Whole as a company.
- Engage in creation, improvement and maintenance of content.
